Software for rental firms
Availability is kept in a spreadsheet. Contracts are typed by hand. Deposits are chased by message, and service dates slip. We build car, van, equipment and plant hire firms a single system for bookings, contracts, payments and the fleet.
The results
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25 minutes less admin per booking
Jimmy’s Car Hire removed 25 minutes of admin from every booking, about four working weeks a year.
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Full fleet visibility
Where each vehicle or machine is, when it is due back and when it needs a service, on one screen.
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Paid before handover
Deposits and balances are taken by payment link and matched to the booking.
What we build
- 01
Bookings and availability
Live availability across assets and branches
- Availability across every asset and branch
- Enquiries from WhatsApp, the website and the phone in a single list
- Quotes from your own rate card
- 02
Contracts and deposits
Signed and paid online
- Contracts signed online, with ID and licence attached
- Deposits and balances taken by payment link
- Condition and fuel recorded with photos at handover
- 03
Fleet and servicing
History and service schedule for every asset
- Service, licence and insurance dates tracked, with reminders
- Utilisation by asset
- Damage and repairs recorded against each asset
- 04
Customer messaging
Confirmations, reminders and questions on WhatsApp
- Booking confirmations and collection reminders sent automatically
- AI drafts answers from the booking, and a person approves them
- Extensions and returns handled in the same conversation
Why rental firms choose us
We built the system Jimmy’s Car Hire, a 12-car firm in South Africa, runs every booking on. That system is now Motorpool.
For equipment, plant and anything Motorpool does not cover, we build to fit how your depot operates.
Your data stays in accounts you own, exportable at any time.
How an engagement starts
The review has a fixed fee, which comes off the work if you go ahead. We discuss the cost on the first call.
- 1
The review
For a rental firm, the review follows a booking from first enquiry to off-hire. It looks at availability, contracts, deposits and servicing. You get a written plan setting out what to do first and what to leave alone.
- 2
The build
We build what the review recommends, connect it to the tools you already use and train your team.
- 3
Ongoing support
A monthly plan covers hosting, support and improvements. Once one part is working well, we move on to the next.
Client results
- 25 min
less admin on every booking at Jimmy’s Car Hire
Jimmy’s Car Hire - 167 hours
of admin back every year, about four working weeks
Jimmy’s Car Hire, via motorpool.io
Car and van hire: Motorpool
Motorpool is the rental software that grew out of the Jimmy’s Car Hire system. It covers bookings, online contracts, deposits, the fleet and WhatsApp, ready to use. If your fleet fits it, it is quicker than a custom build. If it does not, we build to fit.
Insights
WhatsApp Business App vs API: which does your business need?
A builder’s answer to the question every WhatsApp vendor answers badly — including when the free app is the right call and the API is a waste of money.
SystemsWhat a custom booking and operations system really costs
Honest numbers on building a system around how your business runs — what moves the price, when off-the-shelf wins, and what a real build returned.
OperationsWhat to automate first: a scoring method that beats the obvious choice
A four-point scoring method for picking your first automation — and why the task that annoys everyone most is usually the wrong place to start.
Common questions
01.Should we use Motorpool or commission a build?
If you hire out cars or vans, start with Motorpool. If you rent out equipment or plant, or your process does not fit Motorpool, the review will set out what to build.
02.Do we have to replace the software we use?
Usually not. The review starts with what you use today, and we replace a tool only when it costs more than it saves.
03.Can customers sign and pay online?
Yes. Contracts are signed online with ID and licence attached. Deposits and balances are taken by payment link and matched to the booking.
04.How much does it cost?
It depends on what the review finds. The review has a fixed fee, which comes off the work if you go ahead. After it, you get a fixed price for each piece of work, in writing.
Start with a review
Tell us where your team’s time goes. We will tell you what is worth building, and what an off-the-shelf app already does.